One of the primary purposes of Batch for Books is to enable bookstores to make payments to their vendors through Batch. Below is a summary of how to make payments through Batch and some general tips and best practices to keep in mind. At the bottom of this page, you will find two documents -- Batch Payment Process and Batch Payments FAQ -- that provide in-depth information about all aspects of making payments through Batch.
Batch Payment Process
- Select the invoices you want to pay. Batch will remit any invoice or credit that is current and authorized.
- Locate your payment amount on the current summary screen. Stores can send one single payment for all their vendors.
- Electronically transfer your payment to Batch. Payments can be sent via electronic bank transfer via ACH or wire transfer. Click here for Batch's bank information.
- Batch will remit your invoice information and payment to your vendors based on the below remittance schedule.
Batch Remittance Schedule
- Batch remits payments and invoices to the vendors every Friday morning and also on the last business day of the month.
- Payments must be in Batch's bank account the night before the payment date to be included in remittance to the publishers.
- I.e., payments in Batch bank account by Thursday will be included in Friday's payment. Payments received on Friday are held until the following payment date.
- Batch Payment Schedule.
Other Payment Notes
- Stores can make one combined payment for all their vendors.
- At sending your payment to the publishers, Batch will clear the invoices you authorized for payment from your list of outstanding invoices.
- Payments by ACH typically takes three business days from the time a store initiates the payment until it shows up in Batch's bank account. If paying by ACH, please take timing into account.
- Payments by wire are deposited immediately into Batch's bank account.
- Batch is not connected to your bank account and cannot draft funds from your bank account. Stores initiate the payment on their end.
- Payments to Batch must be made by ACH or wire transfer. Batch does not accept payment via check or credit card.
- If your bank charges a fee to transfer funds, Batch can cover one bank fee per month for at least the first six months you use Batch. Read below on how to get credit for bank fees.
- Batch will email a payment confirmation the morning after we receive and post your payment to your Batch web portal.
- Batch will email a notification if we have not received payment for your authorized invoices by the payment deadline.
Problems sending payments with your bank?
There are some financial institutions who make it difficult or don't have the ability to transfer funds via ACH. Other Batch users who have encountered similar problems have used other methods to transfer funds to Batch, with the two most popular alternatives being Melio Payments and QuickBooks Payments, who both offer a free way to send funds via ACH.
Getting credit for bank fees
If your bank charges a fee to send a payment to Batch, Batch will cover one fee per month for six months. To get credit for this fee, deduct the amount of the fee from the total payment. Example: If your payment amount is $1,000 and the bank fee is $25, you would send Batch $975.
Payment Help Documents
If you have any questions about making payments through Batch, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..
